BOATENG OFFEI & CO PRIVACY POLICY  

Introduction

At Boateng Offei and Co (hereinafter referred to as “we,” “us,” or “our”), we are committed to safeguarding the privacy and confidentiality of the personal data we process in the course of our business operations. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in accordance with the Data Protection Act, 2012 (Act 843) of Ghana and other relevant data protection laws.

1. Data Collection

1.1 Types of Data Collected

We may collect the following types of personal data:

  • Personal Identification Information: Name, address, email address, phone number, date of birth, gender, and identification numbers (e.g., national ID, passport number).
  • Professional Information: Employment details, job titles, qualifications, and work history.
  • Financial Information: Bank account details, financial statements, tax identification numbers, and related financial data.
  • Communication Data: Emails, phone calls, and other communication records with our firm.
  • Technical Data: IP address, browser type, operating system, and browsing behavior on our website.
1.2 Methods of Data Collection

Our primary means of communication is via email hence we collect personal data through:

  • Emails
  • Direct interactions (e.g., face-to-face meetings and phone calls).
  • Our encrypted client portal for data transfer

2. Use of Personal Data

We use personal data for the following purposes:

  • Provision of Services: To provide accounting and auditing services, including tax advice and financial consultancy.
  • Client Communication: To communicate with clients regarding their accounts, transactions, and other relevant matters.
  • Compliance: To comply with legal and regulatory obligations.
  • Internal Business Operations: For administrative purposes, business planning, and service improvement.

 

3. Disclosure of Personal Data

We may disclose personal data to:

  • Regulatory Authorities: Government bodies and regulatory authorities as required by law.
  • Legal Advisors: Lawyers and other advisors in connection with legal proceedings or for obtaining advice.

4. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption: Encrypting data during transmission and at rest.
  • Access Controls: Restricting access to personal data to authorized personnel only.
  • Regular Audits: Conducting regular security audits and vulnerability assessments.
  • Training: Providing regular data protection training to our employees.

5. Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including for satisfying legal, accounting, or reporting requirements. When personal data is no longer needed, we securely delete or anonymize it.

6. Data Subject Rights

Individuals have the following rights regarding their data:

  • Access: The right to request access to their data.
  • Rectification: The right to request correction of inaccurate or incomplete data.
  • Erasure: The right to request deletion of their data in certain circumstances.
  • Restriction: The right to request restriction of processing under specific conditions.
  • Portability: The right to receive their data in a structured, commonly used, and machine-readable format.
  • Objection: The right to object to the processing of their data
  • Informed: The right to be informed about their personal data’s collection, use, and purpose.

Individuals can contact us at dataprotection@boatengoffei.com to exercise these rights.

7. International Data Transfers

Suppose we transfer personal data to countries outside Ghana. In that case, we will ensure that appropriate safeguards are in place to protect the data in accordance with this Privacy Policy and applicable data protection laws.

8. Updates to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify individuals of significant changes through our website or other appropriate means.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data protection practices, please contact us at:

BOATENG OFFEI & CO

PO Box CT 718
NO.9 BISSUA AVENUE, EAST LEGON
Ghana
Email: dataprotection@boatengoffei.com
Phone: +233 54 620 8425

10. Complaints

If you believe that we have not complied with this Privacy Policy or applicable data protection laws, or addressed your concerns satisfactorily, you have the right to lodge a complaint with the Data Protection Commission of Ghana.

Data Protection Commission
P.O. Box CT7195
Cantonments, Accra
Ghana
Email: info@dataprotection.org.gh
Phone: +233 302 765 160

Conclusion

We are committed to protecting your privacy and ensuring that your data is handled with the utmost care and respect. This Privacy Policy provides transparency about how we manage your data and your rights. By working with us, you acknowledge and agree to the practices described in this policy.